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Posted: Thursday, February 15, 2018 2:10 PM

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Requisition No:30582

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64002323

Position Number:64002323

Salary: $1,077.98/bi-weekly

Posting Closing Date: 02/25/2018



Must be fluent in both English and Spanish. Must have knowledge/experience in HMS and FL SHOTS. Must have the ability to multi-task. Must have the ability to work in a fast paced environment.


This position provides clerical assistance for phone triage, assisting practitioners, clinic staff, clients and customers to all areas of the main Site Clinic. This position is under the direct supervision of the Administrative Assistant III-SES supervisor. This position is required to have fundamental working knowledge of the Incident Command System.

Provides clerical support assistance for phone triage, assisting practitioners, clinic staff and clients by retrieving messages, routing calls appropriately, faxing, sending correspondences, data entry, documentation in EMR/HMS, routing forms/records to appropriate practitioner, to medical records for scanning or special requests paperwork etc., timely completion of care coordination, returning client phone calls and other clerical duties as assigned. Scans diagnostic reports from outside entities into Attached Documents in EMR and care coordination to appropriate practitioner for review.

Schedules appointments for procedure clinic (IUD, Implants) and does insurance verification. Schedules client appointments appropriately and as requested by the practitioner, obtaining and verifying demographics and insurance information.

Assist with inventory of all clinic supplies. Serves as the back-up contact person for copier maintenance. Assist with ordering clinical equipment, toner, paper and other office supplies for the clinic areas.

Assist Supervisor in Practitioner schedules to ensure that all leave request are being routed appropriately and the schedule is posted in a timely manner.

Provides Interpretive services for Hispanic clients related to providing medical services and other areas within the Alachua County Health Department as needed.

Retrieves mail from mail room twice daily and distributes to practitioners, clinic staff and supervisors. Takes all outgoing mail to the mail room once daily.

Attends monthly clinical staff meetings or if unable to attend, reads and signs minutes to maintain knowledge of any changes in the organization. Is responsible for taking and recording clinical staff meeting minutes.

Performs other duties as assigned.

Responsible for securing the designated information sets for the purposes of protecting confidentially, data integrity and appropriate access for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency operation functions of the incumbent include but are not limited to special needs shelters, Red Cross shelters and/or other emergency functions.

All applications must be completed online through People First. No faxed or mailed applications will be accepted by the agency.

**NOTE: Yourresponses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. **

This position requires a security background check and participation in direct deposit.

Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: (link removed)

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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• Location: Gainesville

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