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Posted: Friday, February 16, 2018 6:14 PM

Requisition No:30582
Agency: Department of Health
Position Number:
Salary: 1,077.98/bi:weekly
Posting Closing Date: 02/25/2018


Must be fluent in both English and Spanish. Must have knowledge/experience in HMS and FL SHOTS. Must have the ability to multi:task. Must have the ability to work in a fast paced environment.


This position provides clerical assistance for phone triage, assisting practitioners, clinic staff, clients and customers to all areas of the main Site Clinic. This position is under the direct supervision of the Administrative Assistant III:SES supervisor. This position is required to have fundamental working knowledge of the Incident Command System.

Provides clerical support assistance for phone triage, assisting practitioners, clinic staff and clients by retrieving messages, routing calls appropriately, faxing, sending correspondences, data entry, documentation in EMR/HMS, routing forms/records to appropriate practitioner, to medical records for scanning or special requests paperwork etc., timely completion of care coordination, returning client phone calls and other clerical duties as assigned. Scans diagnostic reports from outside entities into Attached Documents in EMR and care coordination to appropriate practitioner for review.

Schedules appointments for procedure clinic (IUD, Implants) and does insurance verification. Schedules client appointments appropriately and as requested by the practitioner, obtaining and verifying demographics and insurance information.

Assist with inventory of all clinic supplies. Serves as the back:up contact person for copier maintenance. Assist with ordering clinical equipment, toner, paper and other office supplies for the clinic areas.

Assist Supervisor in Practitioner schedules to ensure that all leave request are being routed appropriately and the schedule is posted in a timely manner.

Provides Interpretive services for Hispanic clients related to providing medical services and other areas within the Alachua County Health Department as needed.

Retrieves mail from mail room twice daily and distributes to practitioners, clinic staff and supervisors. Takes all outgoing mail to the mail room once daily.

Attends monthly clinical staff meetings or if unable to attend, reads and signs minutes to maintain knowledge of any changes in the organization. Is responsible for taking and recording clinical staff meeting minutes.

Performs other duties as assigned.

Responsible for securing the designated information sets for the purposes of protecting confidentially, data integrity and appropriate access for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency operation functions of the incumbent include but are not limited to special needs shelters, Red Cross shelters and/or other emergency functions.

All applications must be completed online through People First. No faxed or mailed applications will be accepted by the agency.

**NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. **

This position requires a security background check and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Servi


• Location: Gainesville

• Post ID: 21655817 gainesville is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018